Effective Date: 09/30/2020
This Privacy Statement (“Privacy Statement”) applies to the webpages, mobile applications, features, widgets, online services, electronic mail, and related content (collectively, the “Site(s)") owned, operated, or controlled by ICF International, Inc. and its affiliates, subsidiaries, trusted business partners or alliances, agents, subcontractors, or third-party vendors (collectively, "ICF" or which may be referred to as “we”, “us”, and “our”), as well as any information ICF collects offline in connection with our services or programs.
ICF is a privacy conscious organization and your trust is paramount to us. This Privacy Statement discloses our information treatment practices, from what type of information we gather and track about Site users to how we collect, use, process, share, or transfer such information. This Privacy Statement also describes the choices available to you regarding the use of, your access to, and how to update and correct your information. This Privacy Statement does not apply to any site that does not display or link to this Privacy Statement or that has its own privacy statement. This Privacy Statement does not apply to instances where we merely process data on our client’s behalf for their benefit unless as otherwise expressed in writing. We encourage you to read this Privacy Statement for this Site, privacy statements for our other Sites where this Privacy Statement may not apply (e.g., European Economic Areas (“EEA”), etc.), or applicable privacy statement for other sites you visit or review.
This Privacy Statement may be supplemented or amended from time to time at our discretion. When we make such changes to this Privacy Statement, will adhere to Notification of Privacy Statement Changes’ below. We encourage you to periodically review this Privacy Statement. By accessing or continuing to use our Sites after we post any such changes, you consent to accept this Privacy Statement as modified.
If you have questions regarding this Privacy Statement or you want to let us know about our Site or marketing permissions, please Contact Us.
Personal Information Types We Collect
We collect information that identifies you as a specific individual (e.g., our program participants and Website users) and can be used to contact or identify you. This information may consist of, but is not limited to, your name, email address, home address, utility account numbers, telephone number, or any other information required to provide our services and programs or to carry out a transaction you have requested (collectively “Personal Information”). We will always try to give individuals appropriate notice of what data will be collected and how it will be used. We only will process that data if we consider it fair and lawful to do so.
Collection of Personal Information
This site collects information about you in two ways:
- Information You Voluntarily Provide to Us
- Information Collected Automatically
INFORMATION YOU VOLUNTARILY PROVIDE TO US
You may choose to give us Personal Information directly in a variety of situations. For example, you may give us your Personal Information by:
- submitting an online or contact form through our Sites;
- sending an email to us requesting information;
- signing up for a mailing list;
- registering for an event;
- submitting an incentive or program participation application;
- following a link from an ICF email address to a feature on one of our Sites.
If we collect Personal Information from you at any other time on our Sites, we will either link to this Privacy Statement, link to our other applicable privacy statements, or state that Personal Information is being collected at that time and it is always a voluntary submission. Due to the open nature of the Internet, ICF requests that you do not send us unsolicited proprietary or other confidential information through our Sites.
INFORMATION COLLECTED AUTOMATICALLY
We also may collect information through the use of various technologies to enhance your experience on the Site. For example, when you visit our Sites, we may automatically log certain information that your browser sends us, such as your IP address, browser type and language, access time, and referring website addresses (“Automated Non-Identifiable Data”). We may collect information about the pages you view within our Sites and other actions you take while visiting us. We may use such technologies to determine whether you've opened an e-mail or clicked on a link contained in an e-mail. For details regarding the technologies we employ, see Cookies, Web Beacon and Other Technologies below.
Use of Personal Information
We may use your Personal Information to:
- communicate with you;
- process an application;
- contact you via surveys to conduct research;
- register you for a service or program;
- facilitate your participation in your requested private or public forum, send you direct mail, email, or telephone contact from us. Please be aware that when you voluntarily make your Personal Information available for viewing by third parties online, such as on a blog or public message board, your information can be viewed, collected, and used by individuals and companies outside of ICF. ICF is not responsible for any unauthorized third-party use of such information that is provided in a public forum;
- customize your view of the Site in a registration-based area or to tailor information you receive from us;
- facilitate you conducting business with us if you are a supplier or a business partner;
- protect the rights or property of ICF, our business partners, suppliers, clients, or others when we have reasonable grounds to believe that such rights or property have been or could be affected; or
- disclose your Personal Information as required by law and when we believe that disclosure is necessary to protect our rights, or the rights of others, or to comply with a judicial proceeding, court order, or legal process served on our Web sites
ICF and its trusted business partners, agents, subcontractors, or third-party vendors only uses Personal Information for purposes consistent with this Privacy Statement.
The information you provide to us, as well as the information we have collected about you indirectly, may be used by us for marketing purposes. Before we do so, however, we will offer you the opportunity to choose whether or not to have your information used in this way.
ICF's Contracted Third-Party Websites
ICF contracts with a number of third-party vendors to enhance your experience on our Sites and provide special features, such as online payment processing, online incentive applications, and program materials. All such third-party vendors are prohibited from using your Personal Information except to provide these services to ICF, and we require them to maintain the confidentiality of your information. In addition, these third-party vendors are subject to contractual prohibitions on selling or sharing any Personal Information. Also see Cookies, Web Beacon and Other Technologies below for information on how these third-party sites may be using cookies.
We may use a fleet portal to share program information with you. If you register for the portal, we request that you provide us with personal information. We may provide your information to a utility partner to validate your participation.
We may use tools to schedule appointments or site visits which require personal information.
Site Visit Tools
We may use tools that collect personal information, as well as information regarding your fleet facilities, during virtual or in-person site visits.
Please be aware that in certain circumstances, your Personal Information may be subject to disclosure to government agencies pursuant to judicial proceeding, court order, or legal process. We also may share your information to protect the rights or property of ICF, our business partners or alliances, suppliers or clients, and others when we have reasonable grounds to believe that such rights or property have been or could be affected.
ICF will disclose Personal Information or the content of an email message, without notice, to law enforcement, government officials, or other investigative personnel if we determine it is required to do so by law. ICF also may disclose such information based on its good faith belief that such action is necessary to:
- Conform to the edicts of the law or comply with legal process served on ICF;
- Act under exigent circumstances to protect the rights, property, or safety of users of our Sites, the public, or ICF.
Linking to Non-ICF Websites and Third-Party Applications
To allow you to interact with other websites on which you may have accounts (such as Facebook and other social media sites) or join communities on such sites, we may provide links or embed third-party applications that allow you to login, post content, or join communities from our Sites. We provide links to other websites for your convenience and for informational purposes only. ICF is not responsible for the content, accuracy of, or cookies set by any third-party linked site that is not operated by or on behalf of ICF or for any other links contained in such third-party sites. The inclusion of any link to a website not owned by ICF is not an endorsement by ICF of the site or its contents or accuracy and does not suggest that the opinions expressed on a third-party site are representative of the views or opinions of ICF. You may wish to review the privacy statements in use on third-party sites before interacting with such third-party websites.
ICF assumes no responsibility for any links to our Sites from another party's website. You may post a link to any portion of the Site without prior written permission. However, any such links must not use framing techniques or in any way represent the Site or its content as being connected with another organization. In addition, you may not use any meta tags or hidden text in your website that incorporate the ICF name or the names of any ICF affiliate, subsidiary, business, program, or service.
Personal Information Accuracy, Privacy, and Security
We intend to maintain Personal Information accuracy, completeness current status, and security. In the event of changes in your Personal Information, you may inform us to make sure that our information is up-to-date.
We implement commercially reasonable physical, administrative and technical safeguards to help us protect the confidentiality, security, and integrity of your Personal Information and prevent the loss, misuse, unauthorized access, unauthorized interception, or information alteration. For example, ICF takes appropriate measure to make sure that the Personal Information you provide is stored on computer servers in controlled, secure environments.
In some instances, ICF contracts with third-party vendors for website hosting and data storage, including Personal Information. These third-party vendors are required to implement security measures and are subject to contractual prohibitions on selling or sharing any Personal Information. When Personal Information is transmitted to other websites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
Your choice to disclose Personal Information in an email submission or online form is voluntary. Unfortunately, no data transmission over the Internet is 100% secure. While we strive to protect your Personal Information, we cannot ensure or warranty the security of any such Personal Information or fully ensure that your private communications and other Personal Information will not be inadvertently disclosed to third parties by ICF or its business partners, agents, subcontractors, or other third-party vendors. Although we take commercially reasonable precautions to maintain the security of our Sites and servers, third parties may unlawfully intercept or access transmissions or private communications.
Cookies, Web Beacon, and Other Technology
As mentioned above, we collect information from your visits to our Sites to help us gather statistics about usage and effectiveness, personalize your experience, and tailor our interactions with you. We do so through the use of various automated technologies, including scripts, tags, Local Shared Objects (Flash cookies), Local Storage (HTML5) beacons, and one most commonly used called "cookies" that over time provide valuable insight to help improve your experience as a visitor or user.
Cookies are text files containing small amounts of information which are downloaded to your computer or mobile device when you visit a website. Cookies cannot be used to run programs or deliver viruses to your computer. However, by remembering you and your preferences, for example, you don’t have to give the same information, such as a username/password or registration form, again during your session or on subsequent visits to our Sites. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognizes that cookie. Cookies are useful because they allow a website to recognize a user’s device. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you. You can find more information about cookies at: www.allaboutcookies.org. If you choose to decline cookies, you may not be able to experience fully the Sites you visit.
Cookies perform many different jobs. Some are "necessary" because they are required to make the website perform properly. Other cookies are "functional" and are used to improve the way the website functions for you. The majority of our cookies are "first-party," meaning that they are set by the same website where they are read. Third-party cookies are set and read by contracted vendors that provide services to ICF, such as web analytics or online advertising. A list of cookies on our Sites and the purposes for which such cookies are used are set out below. By using our Sites, you agree that we can place cookies and other similar technologies on your device as explained below. Please bear in mind that current “Do Not Track” initiatives are not recognized by our Sites. Please, however, follow the steps under the below Your Rights section if you would like to decline cookies. If you have any queries about these cookies or would like more information about them, please Contact Us.
Web beacons and other technologies
We also may include Web beacons (including conversion pixels) or other technologies in marketing e-mail messages or our newsletters to determine whether you have opened messages, clicked links, or implemented similar actions. Web beacons do not place information on your device, but may work in conjunction with cookies to monitor website activity and the information on cookies above also applies to Web beacons and similar technologies. Conversion pixels are small codes located on a particular Web page which are triggered when someone visits a page resulting in an increase in the conversion count.
Please bear in mind that you cannot remove or block Web beacons or personalized URLs, as they form part of the content of Web pages and emails rather than placing information on your device. But, as they work in conjunction with cookies, turning off cookies also will prevent any Web beacons from tracking your user activity on our Sites. Web beacons will still account for an anonymous visit, but your unique information will not be recorded.
Some of our business partners or alliances set Web beacons and cookies on our Sites. In addition, third-party social media buttons may log certain information such as your IP address, browser type and language, access time, and referring website addresses, and, if you are logged in to those social media sites, they may also link such collected information with your profile information on that site. We do not control third party tracking technologies.
Notification of Privacy Statement Changes
As we noted above, we may, from time to time, amend this Privacy Statement. The “Effective Date” reference at the top of this page indicates when we last revised this Privacy Statement, and any changes to this Privacy Statement will become effective when we post the revised Privacy Statement on our Sites. Your continued use of our Sites or engagement in the Interactions after we implement such changes also will constitute your affirmative consent to the revised Privacy Statement.
We will retain and use your Personal Information as necessary to fulfill your requests or inquiries, provide services, or comply with our legal obligations, resolve disputes, and enforce our agreements.
Children's Online Privacy Protection
ICF is committed to protecting children's privacy online. Our Sites are not intentionally designed for or directed at children under the age of 13. In accordance with the Children's Online Privacy Protection Act of 1998 (COPPA), ICF will not intentionally collect, maintain, or distribute information about anyone under 13 years of age. If we become aware that we have inadvertently received Personal Information from a user under the age of 13, we will delete these data from our records.
U.S. Domestic and International Residents
General. You may, at any time, exercise your right to decline to supply certain information while using our Sites. Please bear in mind that you, however, may not be able to access certain content or participate in some features on our Sites. If you tell us that you do not want us to use your information to make further contact with you beyond fulfilling your request, we will respect your wishes. You are entitled to know whether we hold Personal Information about you and, if we do, to have access to that Personal Information and require it to be corrected if it is inaccurate. We generally do not make decisions by purely automatic means, but if we do, you have the right to object. If we are going to use your Personal Information in a manner different from that stated at the time of collection, we will notify you, and you will have a choice as to whether or not we can use your Personal Information in such a way.
Marketing. You may, at any time, exercise your right to prevent us from sharing marketing materials with you by checking certain boxes on our forms, utilizing the unsubscribe or opt-opt mechanisms in the emails we send you, indicating so when we call you, or sending an email to FleetAdvisoryMA@icf.com. In such cases, we will retain minimum Personal Information to note that you opted out in order to avoid contacting you again.
If you have subscribed to one or more of our newsletters or receive information from ICF via email or postal mail and would like to modify or cancel these mailings, please follow the instructions in the mailing, send an email to FleetAdvisoryMA@icf.com, or use the Contact Us form on our Sites. For best results, please forward a copy of the mailing you received from ICF.
Cookies. If you want to remove existing cookies from your device, you can implement those steps by using your browser options. If you want to block future cookies being placed on your device, you can change your browser settings to do this. When you review your browser settings or options, you can identify the ICF cookies in the name. Unless you have adjusted your browser settings to block cookies, our system will issue cookies as soon as you visit our Sites or click a link in a targeted email we have sent you, even if you have previously deleted our cookies. Please bear in mind that deleting and blocking cookies will have an impact on your user experience as parts of the Site may no longer work. For more information on managing cookies, see www.allaboutcookies.org/manage-cookies.
California Residents. California Civil Code Section 1798.83, also known as the "Shine The Light" law, permits our Site visitors who are California residents to request and obtain from us once a year, free of charge, details about their Personal Information (if any) that we disclosed to third parties for direct marketing purposes in the preceding calendar year. If applicable, this information would include a list of the categories of Personal Information that were shared and the names and addresses of all third parties with which we shared information in the immediately preceding calendar year.
Privacy Questions and Access
You can exercise any of your rights by Contacting Us or submitting any requests regarding exercising your rights in writing to:
ATTN: Data Protection Team
9300 Lee Highway
Fairfax, VA 22031-1207 USA
Please note that you may be required to prove your identity before we can fulfill your request.